CIPS Level 2 Systems Technology (L2M4) Assignment Sample UK

The CIPS Level 2 Systems Technology (L2M4) course promises to give you the practical knowledge to design, deploy and manage any type of IT system. With this in-depth training by experts in the field, you can expand your job prospects as an IT professional. You will learn how to perform daily administrative tasks on both Windows and Linux systems, upgrade operating systems and devices, automate processes using scripting languages, and create secure network configurations using industry-standard tools.

By focusing on the core concepts and technologies used in current large-scale networks, this intensive course provides all the skills needed for an entry-level technician. It is a comprehensive introduction to various kinds of systems technology for anyone considering pursuing a career in this field or willing to advance their current skills.

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In the following part of our presentation, we will outline some assigned tasks. They include:

Assignment Task 1: Understand the use of systems technology and databases and how they contribute to procurement and supply.

Systems technology and databases are critically important tools for keeping track of a wide range of procurement and supply information. This can include inventory management, forecasting future orders, and allocating resources to multiple locations. With the right systems technology in place, businesses can gain a greater understanding of their supply chain activities, which allows them to make informed decisions quickly and efficiently. Additionally, the implementation of reliable databases ensures that all procurement and supply-related data remains up-to-date and accurate so that necessary adjustments can be made in a timely fashion.

Explain how to use systems technology and databases to contribute to effective procurement and supply.

The use of systems technology and databases provides an effective means for organizations to manage their procurement and supply operations. By leveraging integrated platforms, companies can track product deliveries, shipping schedules, invoices, and payments before, during, and after each step in the procurement process. APIs or Application Programming Interfaces allow third-party vendors to integrate seamlessly with a company’s enterprise resource planning (ERP) system so that data collected throughout the process is stored in one centralized repository.

Additionally, organizations can access up-to-date analytics dashboards which help them monitor trends in pricing levels and availability over time. With these tools at their disposal, companies are well equipped to ensure timely delivery of materials, improved accuracy of inventory tracking, as well as enhanced visibility into the entire supply chain.

Recognize how the use of the internet, intranets and extranets leads to effective procurement and supply.

The use of the internet, intranets, and extranets can be extremely beneficial when it comes to procurement and supply. With the advent of the digital age, these methods provide efficient, cost-effective access to resources, suppliers, and other services. By utilizing these tools, businesses are able to quickly locate and secure reliable suppliers, track inventory, and communicate between departments with ease.

Furthermore, these technologies can also help companies save on costs and overhead by enabling them to streamline operations more easily. In many cases, using such tools can result in greater efficiency and improved customer service due to faster delivery times and better product standards. As organizations continue to recognize various benefits of using the internet for strategic purposes in the procurement of goods and services, the demand for these technologies will further increase.

Explain the role of e-sourcing and e-tendering systems in procurement and supply.

E-sourcing and e-tendering systems are playing an increasingly important role in modern procurement and supply strategies. By automating the process of sourcing, evaluating, and selecting suppliers, companies are able to reduce costs, shorten procurement cycles and improve budgeting accuracy. Furthermore, advanced e-sourcing systems can use analytics to identify opportunities that may have gone unnoticed when performing traditional manual evaluations.

Additionally, as a globally available medium, these systems allow companies to compete in competitive international markets with a level of agility that was previously unattainable. Ultimately, e-sourcing and e-tendering help procurement managers make data-driven decisions in an increasingly complex market environment.

Assignment Task 2: Know the types of systems for supplier selection, ordering and payment.

It is essential to have an effective system in place for supplier selection, ordering, and payment. On the surface, these processes may appear to be quite simple, but companies need to consider their characteristics and requirements in order to make sure they select the best available options that meet their needs. Companies should assess both manual and automated systems when selecting a supplier selection, ordering, and payment system; manual systems offer more control for corporations whereas automated systems are typically less costly and faster.

Describe the use of electronic sourcing systems for supplier selection and profiling.

Electronic sourcing systems are used to automate the process of supplier selection and profiling. These systems allow organizations to identify, evaluate, and select suppliers by using various criteria such as cost, quality, delivery, and capability. Electronic sourcing systems typically include a database of suppliers that can be searched and filtered based on specific criteria, as well as tools for communication and collaboration with suppliers. The systems also allow for the creation of supplier profiles, which contain information such as contact details, financial information, and performance metrics. This information can be used to evaluate suppliers, track their performance over time, and make informed decisions about which suppliers to use for particular products or services. Electronic sourcing systems can help organizations to streamline their procurement processes, reduce costs, and improve supplier relationships.

Identify systems used in procurement and supply.

There are several systems commonly used in procurement and supply management, some examples include:

1. Electronic procurement systems: These systems automate the purchasing process and allow organizations to purchase goods and services online.
2. Enterprise resource planning (ERP) systems: These systems integrate and manage various business processes, including procurement and supply chain management.
3. Supplier relationship management (SRM) systems: These systems help organizations manage their relationships with suppliers, including communication, collaboration, and performance evaluation.
4. Supply chain management (SCM) systems: These systems help organizations manage the flow of goods and services, from the sourcing of raw materials to the delivery of finished products to customers.
5. Inventory management systems: These systems help organizations track and manage inventory levels, including reordering and replenishing inventory.
6. Transportation management systems (TMS): These systems help companies plan, execute, and track their logistics operations, including the transportation of goods from suppliers to customers.
7. Supply chain visibility platforms: These platforms provide end-to-end visibility of supply chain operations, from supplier to customer, allowing companies to track their products, inventory, and delivery in real-time.

These are just a few examples, there may be other systems that are specific to certain industries or organization.

Identify the use of P2P (purchase to pay) systems for ordering from suppliers and payment to suppliers.

A P2P (purchase to pay) system is a type of software that automates and streamlines the process of purchasing goods and services from suppliers and making payments to them. The system typically includes modules for creating purchase orders, receiving and approving invoices, and making payments to suppliers. This can help organizations to increase efficiency and reduce errors in the purchasing and payment process, as well as improve visibility into their spending and supplier performance. Additionally, P2P systems may include features such as e-sourcing, e-auctions, and e-invoicing, which allow suppliers to submit quotes, invoices, and other documents electronically, thereby reducing the need for paper-based processes.

Assignment Task 3: Know why quality management is important in procurement and supply.

Quality management is important in procurement and supply because it helps to ensure that the products and services being procured meet the required specifications and standards. This can help to reduce the risk of defects or issues with the products and services, which can result in costly rework, delays, and customer dissatisfaction. Additionally, implementing quality management practices can help to improve supplier performance and encourage continuous improvement, which can lead to cost savings and increased efficiency.

Identify components of quality management in procurement and supply.

Quality management in procurement and supply involves several components, including:

1. Quality planning: Identifying quality objectives and requirements for the procurement and supply process.
2. Quality assurance: Establishing procedures and processes to ensure that the procurement and supply process meets quality requirements.
3. Quality control: Monitoring and measuring the procurement and supply process to ensure that it conforms to quality standards and requirements.
4. Quality improvement: Continuously looking for ways to improve the procurement and supply process, including the identification and elimination of causes of defects and nonconformance.
5. Supplier evaluation and selection: Assessing potential suppliers based on their ability to meet quality requirements, and selecting those that are most capable.
6. Inspection and testing: Verifying that materials and products meet quality requirements before accepting them from suppliers.
7. Auditing: Periodically review the procurement and supply process to ensure that it is in compliance with quality standards and requirements.

Identify the costs of quality.

The costs of quality refer to the expenses incurred in order to prevent or correct defects in a product or service. These costs can be divided into two categories:

1. Prevention costs: These are expenses incurred to prevent defects from occurring in the first place, such as quality control inspections, employee training, and process improvement initiatives.
2. Appraisal costs: These are expenses incurred to detect defects that were not prevented, such as product testing and inspection.
3. Internal failure costs: These are the costs incurred to correct defects that are discovered before the product or service is delivered to the customer, such as rework or scrap.
4. External failure costs: These are the costs incurred to correct defects that are discovered after the product or service is delivered to the customer, such as warranty repairs or customer complaints.

Identify techniques associated with quality assurance and quality management.

Quality assurance techniques include:

1. Inspections: a formal examination of a product or service to evaluate conformance to a specification or standard.
2. Testing: the process of evaluating a system or its component(s) with the intent to find whether it satisfies the specified requirements or not.
3. Auditing: a systematic and independent examination of the quality management system to determine whether it conforms to the requirements of the standard.
4. Statistical process control (SPC): the use of statistical techniques to monitor and control a process to ensure that it operates at its full potential to produce products that meet customer requirements.

Quality management techniques include:

1. Total quality management (TQM): a management approach that seeks to optimize the quality of an organization’s products and services through the involvement of all its members.
2. Six Sigma: a methodology that uses statistical tools and techniques to identify and eliminate defects in a process.
3. Lean management: a methodology that seeks to maximize the value of an organization’s products and services while minimizing waste.
4. ISO 9001: a standard that outlines the requirements for a quality management system.
5. Continuous improvement: an ongoing effort to improve the performance of an organization’s products, services, and processes.

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